Document Controller

9 November 2026 iPS Staff Vacancies

Short Description

The purpose of this position is to develop and maintain a comprehensive filing system and computer database for all documents that insures fast retrieval of documents.

Function Description

Collect, maintain, and distribute all documents necessary to define product configuration and control manufacturing processes to ensure conformance to customer requirements and internal processes and procedures, including:

Check internal documents – PIDs, FATs, Work Orders, etc. and external documents from vendor such as CoCs, MTRs and other supporting documentation for accuracy, completeness, and compliance; Report errors.
Scan, upload and file documents into company’s database according to company procedures.
Comprehend the details of the Data Books requirements for each project. Following a standard template, build manufacturing Data Packs and Data Books in electronic and/or hard copy form.
Ensure that users have the latest revision of appropriate documentation in a timely manner and obsolete documentation is removed from distribution.
Identify and resolve problems in a timely manner; Gather and analyze information skillfully; Develop alternative solutions; Work well in group problem solving situations.
Other duties as assigned.

Requirements

REQUIRED

High school diploma or equivalent combination of education and experience.
Minimum 2 years of experience with manufacturing documentation, including building manufacturing data packs or data books.
Proficient with Microsoft Office Suite: Word, Excel.
Proficient with Document Management Software (i.e., Kofax and Adobe).

DESIRED

Document Control experience preferred. Knowledge of document management process and procedures, including ability to organize documents for distribution, traceability, retrieval, and archiving preferred.

If you are interested in learning more, please forward updated CV to edgar@ips.jobs