Secretary

Capelle aan den IJssel 13 November 2026 iPS Staff Vacancies

Short Description

As Executive Assistant to the CEO, you will be the CEO’s trusted right hand, providing proactive support in managing priorities, schedules, communications, and key business initiatives. You thrive in a fast-paced international environment, think ahead, take ownership, and ensure the CEO can focus on leading the organisation.

Function Description

What you'll do

As Executive Assistant to CEO, you will be responsible for providing comprehensive personal and substantive support to the CEO. You will create structure, maintain oversight and ensure progress, while independently taking ownership of tasks wherever possible.

Your responsibilities will include:

Fully managing, monitoring and optimizing the CEO’s calendar, including setting priorities and ensuring his time is used effectively;
Managing and prioritizing emails, incoming requests and correspondence, independently assessing what requires attention and what you can handle yourself;
Preparing meetings, appointments and dossiers from a substantive perspective, ensuring the CEO is always well-informed and fully prepared;
Monitoring daily actions, commitments, deadlines and follow-ups, and proactively following up on outstanding matters;
Coordinating business travel, external contacts and confidential matters;
Acting as the primary point of contact and liaison between the CEO, colleagues, management and external stakeholders;
Preparing, drafting and editing presentations, reports, documents and other management information;
Supporting special projects, strategic initiatives and organizational matters;
Identifying potential challenges, thinking ahead and proactively suggesting solutions;
Ensuring the smooth organization of day-to-day activities, taking as much work off the CEO’s hands as possible.

Requirements

Who are you?

You are an independent, decisive and forward-thinking professional who understands what it takes to support a CEO at a senior level. You have a strong sense of responsibility, excellent organizational awareness and a high level of discretion. You anticipate what needs to be done before being asked and know when to act independently and when to consult.

You are an excellent communicator, have strong analytical skills and are exceptionally well organized. You can maintain oversight in a dynamic environment, switch effortlessly between different priorities and know how to determine what matters most.

In addition, you have:

A bachelor’s degree or equivalent level of professional education and experience;
Several years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary or in a comparable senior support role;
Experience supporting a CEO, Managing Director or other senior executive is a strong advantage;
Excellent organizational skills and demonstrable experience in complex calendar and priority management;
A proactive and independent approach: you identify what needs to be done, think ahead and take action wherever possible;
Strong written and verbal communication skills;
Excellent command of both Dutch and English, spoken and written;
Good knowledge of Microsoft Office and modern digital collaboration and administrative systems;
A strong sense of responsibility and the ability to handle confidential information with the utmost discretion;
A good understanding of organizational dynamics, professional relationships, timing and stakeholder interests within an international organization.

Key competencies: initiative, organizational awareness, communication, planning and organization, independence, attention to detail, discretion and a strong focus on quality.

About iPS Powerful People

At iPS Powerful People, we believe in the power of people. As an international recruitment and staffing organization, we connect professionals with leading clients across industries including maritime, offshore, energy and civil engineering. With offices around the world and an entrepreneurial culture, we offer a dynamic working environment where collaboration, quality and personal development are at the heart of everything we do.

Are you someone who likes to stay one step ahead, create clarity and ensure that everything behind the scenes runs smoothly? Are you looking for an independent and responsible role in which you work closely with the CEO and make a meaningful contribution to the daily and strategic management of an international organization? Then we would love to hear from you!

We look forward to receiving your application and getting to know you!